Cushman & Wakefield

JOB DESCRIPTION FORM

Job Title

Director of Engineering

Date

<No Information>

FLSA Status

Exempt

Position Reports To

General Manager, Senior Property/Facility Manager,

Property Manager, Facility Manager, or Critical

Operations Manger

Department

CIS

Location

Various

PURPOSE OF THE JOB - why does the job exist and what is it designed to accomplish?

Leads and manages resources in support of facility infrastructure in a safe, functional, and efficient manner in

conjunction with standards and procedures set forth by Cushman & Wakefield and its respective clients. This

position usually has responsibility for more than one facility or for a campus and manages the related engineering

staff. May manage and supervise other skilled trades as well. Adheres to the policies and procedures set forth in

the building Manual. Has overall responsibility for ensuring the day-to-day operational efficiency and maintenance

of all building systems (HVAC, electrical, plumbing, fire/life safety systems, water treatment, pumps, etc.) for all

facilities. Supervises and leads a team of engineers and other skilled trades and coordinates their efforts in the

operational support of the facilities.

PRINCIPAL RESPONSIBILITIES - 4 to 8 brief statements indicating what is done (action), how it is done (method or means) and why

(end result). List in order of importance.

Direct the completion of planned and ad-hoc engineering and preventive maintenance work assignments for all

facilities and effectively assigning the work to supervisors who direct several engineering, mechanical, and

maintenance trades.

Organizes, monitors, and assesses the performance of supervisors in conducting and completing preventive

maintenance inspections/repairs as mandated by local municipalities and per building/client requirements on

systems such as: fire suppression and sprinkler systems, fire extinguishers, backflow prevention device testing,

and, if qualified, HVAC systems.

Reviews and analyzes the monthly or periodic inspections of building systems, i.e., HVAC, electrical

distribution, structural, vertical transportation, roofs, parapets, gutters and leaders, parking area, drainage, ramps,

and approaches, irrigation and Fire/Life Safety, Water treatment, UPS and PDU systems, EPG operation, BMS,

HVAC controls and Plumbing Systems in order to determine more effective and cost-saving methods of

preventative maintenance, repairs, and corrective actions.

Ensures that the staff effectively maintain mechanical equipment rooms to ensure clean and safe conditions at all

facilities.

Is involved and ensuring the rapid response, investigation, and management of indoor emergency situations and

air quality complaints. Makes sure that supervisors are trained in all proper procedures for securing and

containing the area, assessing cause and extent of damage, taking appropriate actions, and developing action

plans/next steps for remediation. Post-emergency, conducts evaluations, creates a detailed assessment report,

implements appropriate changes, as needed, and follows up with client/owner groups, affected business units,

government and local agencies, and property and facilities management staff.

Ensures that staff work closely with Property or Facility management in handling requests for service calls,

effectively evaluating requests and dispatching appropriate resources and contractors, utilization of appropriate

call centers, and that staff are trained and have complete working knowledge on creating, closing and tracking

"work requests" (WR).

Requires staff to monitor the performance and note deficiencies of service contractors and recommend changes

as necessary. Conducts related RFP’s as necessary and handles vendor/contractor/supplier changes for all

facilities.

Consults and advises staff and Property/Facility management on requirements for HVAC equipment and systems,

building transportation, roofs, Fire/Life safety, and other building systems. Analyzes and advises on contract

scope, design, requirements, schematics, blueprints, and documents for major projects. Monitors the inspection

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reports and approvals by staff for installations in progress. Reviews and approves recommendations on

acceptance of completed work.

Supports and guides staff and other, non-direct reports in the preparation of specifications and bidding documents

for scheduled service contracts such as HVAC maintenance, elevator/escalators and Fire/Life Safety Systems.

Directly involved in the bidding and negotiating process, as necessary.

Supervises and leads others in rehabilitation projects such as replacement of HVAC systems, installation of new

roofs, plumbing repairs and alterations to other Building Systems. Ensures that feasibility studies are properly

completed, that budget estimates are accurate, that schedule/plan are appropriate for size and scope of project,

that contract documents are in accordance with company policies/procedures and legal requirements, monitors

bidding process and results, monitors progress and coordinates support and resources accordingly, ensures files

and documentation are properly maintained, and monitors final inspections, punch list exceptions, and corrective

actions.

Responsible for the compliance with all building regulations and permits (equipment use, Certificate of

Occupancy, etc.) for all facilities. Ensure corrective action is taken quickly and efficiently for all violations requiring

repairs to building systems. Ensure documentation is filed with appropriate agencies.

KNOWLEDGE AND EXPERIENCE - what knowledge, skills, abilities and/or experience are needed to perform the job?

Bachelor's degree (B. A.) from a four-year college or university is required; or two year technical degree plus 3 to

5 years of related experience and/or training; or equivalent combination of education, experience, and training.

Degree in Mechanical Engineering or completion of Technical school study relating to HVAC design and

Maintenance preferred.

Minimum of 3 years of management level experience in facilities/property maintenance, engineering, the

installation and operation of Building Systems (HVAC, plumbing, Fire/Life Safety, etc.), project management, and

supervision of skilled trades and technical staff.

Knowledge of all aspects of building systems operations, contractual maintenance, construction and related

services, and Local Laws pertaining to building operations, codes, and safety.

A high level of functional/technical knowledge of building system operation is necessary and must have

proficiency in plumbing, HVAC, and electrical distribution systems.

Must be able to prepare and present detailed reports on building operations and systems. Must be able to write

professional business correspondence and procedural manuals. Must have the ability to effectively present

information and respond to questions from groups of managers, clients, customers, and the general public.

Ability to quickly define problems, gather and assess relevant data and information, establish facts, and draw valid

conclusions in order to implement solutions and repairs and delegate to appropriate personnel. Ability to interpret

an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and

concrete variables.

Demonstrated ability to manage and lead employees, experience with HR processes as they relate to direct

reports (e.g., performance management, development, coaching, feedback, etc.), and ability to effectively

delegate.

Strong literacy in MS Word and Excel.

Highly organized and skilled with time management.

Strong customer service and tenant relation skills required.

PHYSICAL CONDITIONS - briefly describe the physical demands of the position that must be met by the employee to successfully perform

the essential functions of this job.

While performing the duties of this job, the employee is regularly required to travel from floor to floor and may be required

to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required

to sit or stand for prolonged periods of time; regularly use hands to operate office machinery including, but not limited to,

telephones, computers, fax, and photocopy machines; regularly required to walk, talk, and hear.

Contact Dolores at the BOMA-NJ Office 973-696-2914.

Cushman & Wakefield

JOB DESCRIPTION FORM

Job Title

Assistant Facility Manager

Date

9-3-15

FLSA Status

Exempt

Position Reports To

Facility Manager

Department

CIS

Location

Various

PURPOSE OF THE JOB - why does the job exist and what is it designed to accomplish?

Under the supervision of the Facility Manager, the Assistant Facility Manager is responsible for assisting in all

areas defined as a part of the Facility Manager job description. This is a management role that may supervise

individuals, building staff, operations, and coordinate the various functions. Primary responsibilities include

ensuring client facilities, equipment, offices/rooms, and systems are maintained, cleaned, repaired, and serviced

in accordance with client standards and requirements.

PRINCIPAL RESPONSIBILITIES - 4 to 8 brief statements indicating what is done (action), how it is done (method or means) and why

(end result). List in order of importance.

Supports the Facility Manager with day-to-day operations of the facility(s) or campus including janitorial, lifesafety,

engineering and general maintenance and helps to ensure these are carried out in a manner consistent

with C&W policies and ownership directives. This includes assisting with the management of contracts and

vendors.

Supports the implementation and management of all maintenance programs relating to the interior and exterior

conditions and appearance of the facilities.

Under the direction of the Facility Manager, responds promptly to requests for building maintenance, repairs,

cleaning needs, etc. from building occupants and for the implementation of ongoing contract programs to address

and resolve needs and problems.

Helps compile information necessary to ensure all site-specific documentation and reports are completed

accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual,

Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log,

Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built

Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Yearend

Performance Report, and other reports and documentation as required.

Helps prepare budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders

related to the facility(s) or complex as directed.

Assists in providing information and reports necessary for the development of capital budgets for the facility. This

includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction

initiatives.

Helps collect, analyze and prepare reports of such statistical data as may be required to provide accurate and

current assessment of facility management objectives.

Expected to be thoroughly familiar with the management contract, vendor agreements, and other building/facility

contracts and all requirements contained therein.

Helps to monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all

claims as required.

Proactively inspects the facility, systems, rooms, common areas, etc. and reports back any findings or issues to

the Facility Manager.

KNOWLEDGE AND EXPERIENCE - what knowledge, skills, abilities and/or experience are needed to perform the job?

Four year college degree; CPM and/or RPA candidate preferred.

A minimum of 3 years working in commercial or industrial real estate with facility management experience

preferred.

Working knowledge and experience in financial accounting in commercial real estate, financial reporting, and

budgeting is necessary.

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Experience in maintenance, construction, engineering and all facets of property operation and building

management is preferred.

Ability to plan, organize and coordinate multiple projects and ability to read and understand construction

specifications and blueprints is needed.

Strong literacy in MS Word and Excel.

Highly organized and skilled with time management.

Excellent written and oral communication skills.

Strong customer service skills required.

PHYSICAL CONDITIONS - briefly describe the physical demands of the position that must be met by the employee to successfully perform

the essential functions of this job.

While performing the duties of this job, the employee is regularly required to travel from floor to floor and may be required

to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required

to sit or stand for prolonged periods of time; regularly use hands to operate office machinery including, but not limited to,

telephones, computers, fax, and photocopy machines; regularly required to walk, talk, and hear.

 

Associate Facilities Manager (1403354)

Status

Open

Recruiter

Santoro , Michael

Status Details

Sourcing

Hiring Manager

Murillo, Jose

Primary Location

United States > New Jersey >

Woodbridge > NJ-Prudential Svc. Co./

Woodbri

Requisition Type

Professional

Hired Candidates

0 out of 1

Job Description (External)

Description - External

Company Overview

Cushman & Wakefield is the world’s largest privately-held commercial real estate services firm. Founded in 1917, it has 253 offices in 60 countries and nearly 15,000 employees. It offers a complete range of services for all property types, including leasing, sales and acquisitions, equity, debt and structured finance, corporate finance and investment banking, corporate services, property management, facilities management, project management, consulting and appraisal.

Cushman & Wakefield is an equal opportunity / affirmative action employer, and as such, we hire the most talented

professionals and invest in superior resources and technologies. The talent of our extraordinary people and the culture and business approach we foster, coupled with the exceptional, creative services we provide and the results we deliver worldwide for owners, occupiers, and investors are what distinguishes Cushman & Wakefield.

Job Title: Associate Facilities Manager

Job Summary: Under the supervision of the Portfolio Manager, the Associate Facilities Manager provides day-to-day coordination and supervision of the onsite service staff and contract services, fulfilling the needs and addressing the issues of the client within a leased facility. Primary responsibilities include ensuring client facilities, equipment, offices/rooms, and systems are maintained, cleaned, repaired, and serviced in accordance with client standards and requirements. The Associate Facilities Manager is expected to develop and maintain a strong working relationship with the client and property management team and be accountable for ensuring issues and needs are responded to and resolved by the appropriate individual, department, or service.

Duties & Responsibilities:

•Acts as the first point of contact for client service calls, work requests and issues. Directs client service requests to the appropriate staff or contract service for resolution including engineering, maintenance, cleaning, or security.

•Responsible for the cost-effective management of service contracts. Responsible for all aspects of service delivery

pursuant to these contracts, and for periodic and ongoing performance and financial review, and for conducting RFP’s.  Assure payments and invoicing match contract pricing.

•Proactively inspects the facility, including client work spaces, meeting rooms, IT & Telecommunication closets, restrooms, lobbies, common areas, etc. and reports back any findings or issues to the appropriate individual, department or service for resolution.

•Handles tenant move-ins and move outs and updates floor plans. Assists with the coordination of tenant events and

orients new tenants on building policies and procedures.

•Assists property management with day-to-day operation of the property in accordance with building policies/procedures, management agreements, and client needs. Responsible for obtaining and filing vendor insurance certificates, maintaining client emergency contact lists, issuing and updating building access requests and badges, conducting fire drills and indoor air quality investigations.

•Supports the implementation and management of all maintenance programs and capital work relating to the interior work space occupied by the client.

•Compiles information necessary to ensure all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year-end Performance Report, and other reports and documentation as required.

• Prepares operating budgets, monthly financial variance reports, Goods & Services Contracts, and funding authorizations. Does coding and processing of invoices and data entry into YARDI accounting system. Produces purchase orders in YARDI for contract materials and services. Assists in providing information and reports necessary for the development of capital budgets for the facility.

Requirements:

Four year college degree; CPM and/or RPA candidate preferred.

• A minimum of 5 years working in commercial or industrial real estate with facility management experience preferred.

• Working knowledge and experience in financial accounting in commercial real estate, financial reporting, and budgeting is necessary.

• Experience in maintenance, construction, engineering and all facets of property operation and building management is preferred. Ability to read and understand construction specifications and blueprints is needed.

• Ability to work independently and to plan, organize and coordinate multiple projects.

• Strong literacy in MS Word and Excel.

• Highly organized and skilled with time management.

• Excellent written and oral communication skills.

• Strong customer service skills required.

Physical Conditions

While performing the duties of this job, the employee is regularly required to travel from floor to floor and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to sit or stand for prolonged periods of time; regularly required to walk, talk, and hear.

Cushman & Wakefield is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Applicants should send the resume to  greg.spry@prudential.com and jose.murillo@prudential.com and copy steven.ford@cushwake.com

Senior Property Manager Job Description

Private and established real estate family seeking a detail oriented senior level property manager to manage a large portfolio of shopping centers and industrial buildings in northern New Jersey.  The selected candidate will be joining a loyal team atmosphere.  Hired candidate should have a minimum of 5 years property management experience, proven leadership skills, strong construction expertise as well as a history of working well both independently and as a team, and superior professional references from employers within the industry. Candidate must perform well under pressure, maintain a positive attitude at all times, have the desire and ability to motivate self and a team of professionals and have strong oral and written communication skills.

Compensation

Ø Salary commensurate with experience and industry standards/guidelines in accordance with      position title

Ø Standard Company offered benefits

Responsibilities

Ø Report directly to property owners

Ø Field and resolve tenant complaints

Ø Bid out annual service contracts

Ø Develops and maintains relationships with suppliers, vendors, contractors, tenants, and company

Ø Prepare move-in and move-out reports

Ø Perform regular property inspections

Ø Maintains a positive relationship with local officials

Ø Leads/supervises all on site personnel

Ø Follow procedures outlined in lease agreement for late rent collections and work with landlord and tenant attorney to process evictions timely when necessary

Ø Authorize contracts in accordance with Company policies and procedures and in accordance with budgetary guidelines while verifying work

Ø Review, analyze, and code vendor invoices

Ø Review and analyze yearly CAM Billings

Ø Assist in the preparation and development of annual property management operating budget

Ø Review capital expenditure needs and bring to the owner’s attention for additional direction

Ø Maintenance of property ensuring good condition of exterior and interior of buildings

Ø Handle emergencies when necessary (must be available 24/7 to respond to emergency situations)

Qualifications

Ø Bachelor’s degree preferred

Ø Preferred 5+ years of senior property management experience

Ø Awareness of local laws and ability to meet with them when needed to inspect buildings

Ø Experience with Yardi Property Management software preferred

Ø Proficient in Microsoft Word, Excel

Ø Additional computer experience a plus

Characteristics

Ø Self-motivated and independent thinker while maintaining strong and loyal team relationships

Ø Strong business, marketing, construction and property management sense

Ø Ability to process problems and recommend sound solutions to such problems

Ø Calm and intelligent crisis manager with developed conflict management skills

Ø Ability to follow and enforce policies and procedures

Ø Must pass a criminal background check

If you would like to be considered for this position, please submit your resume to mandelbaumfirm@gmail.com

Wiss & Company, LLP is a leading regional accounting firm that has served the New Jersey/New York metropolitan area since 1969. Headquartered in Livingston, New Jersey, we also maintain offices in Iselin, Flemington and New York City, with a firm wide total of 28 partners and more than 150 staff. While our size and local presence position us to provide the personal attention of a small firm, we also possess the depth and reach of a national accounting firm through our membership with the Leading Edge Alliance, connecting our clients with additional mind-share throughout the United States. Representing clients across a wide array of industries, Wiss is committed to providing technical expertise, insightful problem solving and proactive business advice.

Description:

·         Good Understanding of all aspects of Real Estate taxation, and related business matters related to Family Owned Real Estate enterprises.

·         Proficient in audits, reviews and compilations.

·         Candidate must be willing to take ownerships of engagements, work independently, and have good communication skills with other Wiss team members and clients.

Qualifications:

·         8-10 years of Public accounting experience is required.

·         Experience with Family Owned Real Estate Companies.

·         The candidate must be willing to be consultative and provide business advice to owners.

·         The candidate should have a general understanding of GAAP and Standards Governing Reviews and Compilations.

·         Must be CPA certified.

Salary will be dependent upon one’s level of experience. We are offering a competitive salary, plus a comprehensive benefits package. Only those candidates that match the specifications of this job will be contacted.

If you would like to be considered for this position, please submit your resume to wisscareers@wiss.com.

Wiss& Company LLP is an Equal Opportunity Employer. Women and minorities are encouraged to apply.

 

Sr. Facilities Operations Manager - 1309327

Description

 

The Sr. Facilities Operations Manager/Building Engineer will manage Facilities, Office Services and Building Maintenance Operations, Project & Construction Management, Contract Management, and Financial Analysis for Wyndham Worldwide.  This position will focus on creating Best in Class practices within Wyndham, measuring benchmark results on key performance indicators and compare these indicators to the Commercial Real Estate Office Building Industry.

 

Responsibilities

 

Manage Facility Operations and oversight of Maintenance for Multiple Class A, LEED Building Sites totaling 450,000+sf.

• Oversight and Management of all building equipment and systems to ensure building liability and equipment malfunctions are kept at a minimum
• Management of third-party vendor/contracts to ensure physical buildings (interior and exterior) are being maintained to ensure that all standards/expectations/high service levels are being met in accordance to company standards
• Procure and manage over 40 service contracts, and equipment leases to ensure high quality service performance, commitments, and project deliverables are met
• Ensure Preventive Maintenance scheduling and work for all building systems and services are being met and on time utilizing CAFM system
• Manage all phases of interior and exterior construction projects
• Develop Request For Proposals, manage bid process and vendor selection related to facility and office service operations
• Track and analyze all property mgmt. and project budgets including post contract and project review and actual operating expense costs
• Review current building operations/equipment and make recommendations that would result in operational efficiencies, cost savings, and equipment upgrades
• Energy management utilizing Building Automaton System and EPA Energystar Software Tool
• Ensure a the collective partners (security officers, on-site service providers and internal Facilities team)  provide a safe, clean and pleasant working environment for all associates and guests.

Work in collaboration with Corporate Real Estate (CRE) and Business Unit (BU) Facilities to assist with construction and operations management, development and management of cost saving initiatives, benchmarking, and strategic initiatives related to the CRE portfolio, and other projects as assigned by the Sr. Vice President of Corporate Real Estate

 

Manage office support services and onsite providers including Mailroom, Copy Center, Security, and Property Management Group

 

Responsible for all security, employee safety and protection of property including guard force, card access system, cameras, digital recording devices, building evacuation, disaster recovery, medical emergencies, OSHA and ADA compliancy, Business Continuity Planning (BCP), and other code compliance and security related activities, etc.

 

Develop and maintain productive, long term relationships and networks with landlords, vendors and others

 

Assist with managing a $14M operating expense and capital budget for multiple building sites and successfully track and manage operating expenses and capital expenditures through monthly forecasting, accruals, and financial analysis as well as approving invoices for payment and providing management reports

 

Develop and implement facility initiatives, procedures, manuals, and employee programs such as recycling, fire marshal, CPR/AED training, office and furniture standards, energy practices, sustainability and others

 

Project management such as retrofits, building renovations, building design, demographic studies and performance surveys

 

Strategic planning and cost reduction strategies tied into the Corporation's objectives and goals, business trends, and emerging technical and industry developments

 

Working collaboratively with the Real Estate, Green and Facilities Councils and other resources as a key member, continue to challenge the status quo around facilities/operations concepts through innovation, benchmarking and strategic planning

 

Manage and develop a team of  employees fostering a positive environment of trust, teamwork and innovative thinking

 

Conduct performance reviews, staff meetings, motivational and development activities

 

Ability to provide “Count of Me!” value add customer service, effectively communicate with all levels of management both written and verbal including high level management reporting

 

Serve as “On-call” to manage all after hours building emergencies from start to finish and keep management updated on such emergencies and progress of resolution

Qualifications

• B.S. or B.A. Required
• Facility Management Certification (or in process of attaining FMA, RPA, LEED GA certification
• Min. 7-10 years combined experience in Corporate Facilities, Office Services, Corporate Real Estate, Construction Management and Building Engineering
• Proficient in Microsoft Office Suite, BAS AutoCAD, and any exposure to CAFM required
• Negotiate contracts and generate savings
• Strong analytical skills
• Ability to produce and communicate high level management reports and presentations
• Excellent verbal, written and interpersonal communication  skills
• Supervisory and leadership skills
• Innovative forward thinking and results oriented
• Foster a positive environment of trust and relationship building

Job

 Facilities

Primary Location

 United States of America-New Jersey-Parsippany

Employee Status

 Regular

Schedule

 Full-time

Organization

 Wyndham Worldwide

Job Posting

 Sep 18, 2013, 1:25:27 PM

Position – Assistant Director – Leasing & Marketing

Bergman Real Estate Group based in Iselin, New Jersey, is seeking applicants for an Assistant Director of Leasing & Marketing with over five+ years of experience in Commercial Real Estate Leasing.  This candidate will be responsible for leasing and marketing activities for a 1.8 Million square foot suburban office portfolio located throughout northern and central New Jersey.

 

Skills and Responsibilities shall include:

                    • Interface with Brokerage community and conduct property tours with prospective tenants.

                    • Draft and negotiate proposals and leases.

                    • Excellent written and verbal communication skills, strong organizational and time management skills. 

                    • Interface with architects, property management and construction for space planning and tenant improvement work.

                    • Establish and maintain good tenant relations with the ability to provide efficient, reliable and courteous service to our tenants.

                    • Preparation of lease abstracts and annual budgets including leasing assumptions for the year and marketing budgets. 

                    • Prepare Monthly Lease Activity reports for ownership.

                    • Coordinate marketing materials, advertising and public relations, including social media.

                    • Update real estate databases such as Costar, Loopnet, etc.

 

Education and/or Experience Required:

                    • New Jersey Real Estate Salesperson License 

                    • Four-year college degree

                    • Knowledge of Microsoft Office (Word, Excel, PowerPoint)

                    • Knowledge of Costar, Loopnet, Constant Contact mail program

                    • Knowledge of Argus a plus.

 

Position is available immediately.  Must be a team player.  Please send your resume to kelly@bergmanrealty.com.

 

 

Fairlawn/Paterson NJ

Leading NJ and NY elevator company is seeking a highly energetic sales professional with 3-5 years sales experience for an inside/outside sales position.

Responsibilities include account management and business development. Candidate must possess the ability to proactively work in a fast-paced office environment.

Salary: Commensurate with experience.

Anticipated start date: February 1, 2015.

Please send resumes to: tcortina@libertyelevator.com