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The mission of the Building Owners and Managers Association International is to enhance the human, intellectual and physical assets of the commercial real estate industry through advocacy, education, research standards and information.

Job Opportunities

 
                        

BOMA-NJ posts job opportunities free-of-charge as an industry benefit.   

Please email job descriptions and reply info to boma-nj@optimum.net


  • 11/09/2017 10:08 AM | BOMA New Jersey (Administrator)

    SUMMARY:

    The Administrative Associate is responsible for working directly with the Property Manager in performing clerical and administrative assignments for the assigned properties/projects. 

     

    It is the responsibility of the Administrative Associate not only to exhibit legendary customer service when communicating with tenants, prospective tenants, owners, and vendors but to focus on productivity and results.

     

    ESSENTIAL JOB FUNCTIONS:

    q  Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.

    q  Schedule and coordinate meetings/special events as requested.

    q  Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.

    q  Prepare and coordinate bid proposals, service contracts and approved invoices.

    q  Maintain lease and property files.

    q  Track and file HVAC contracts and insurance certificates.  Maintain follow-up system for expiration.

    q  Promote and foster positive relationships with tenants and owners.

    q  Assist with monthly and quarterly management reports as well as annual budget preparation.

    q  Prepare A/R status worksheets, initiate late payment calls, reconcile A/R, and follow-up on collections as required.

     

    ADMINISTRATIVE RESPONSIBILITIES:

    q  Transcribe contracts, leases, proposals, addend, side letters, exhibits, correspondence, etc.

    q  Compose and type correspondence.

    q  Prepare financial spreadsheets.

    q  Transcribe dictation from a tape-playback machine.

    q  Hardcopy – set up and maintain tenant, prospect, vendor, correspondence, etc. files.

    q  Computer – set up and maintain tenant, prospect, vendor and general correspondence.

    q  Sort and distribute daily correspondence.

    q  Period mass mail-outs requiring addressing, sorting, labeling, and stamping utilizing interoffice, delivery services, and mail systems including bulk mail.

    q  Coordinate all necessary staffing for the hours needed.

    q  Schedule appointments.

    q  Make and confirm travel arrangements for leasing agent/property manager.

    q  Order and maintain adequate stock of office supplies.

    q  Report Preparation for:

    • Lease summaries
    • Commission requests
    • Analysis spreadsheets
    • Marketing reports
    • Leasing activity reports

     

    COMMUNICATION REQUIREMENTS:

    q  Greet tenants, prospective tenants, vendors, and guests.

    q  Show space to prospective tenants (if you have real estate license)

    q  Take and convey messages.

    q  Answer questions and/or understanding how to get questions answered.

    q  Notify participants of meetings, and their responsibilities and any changes in plans or schedules.

    q  Place outgoing calls.

    q  Take messages for leasing agent/property manager.

    q  Screen calls and provide information when appropriate.

    q  Direct callers to the appropriate parties.

    q  Relieve the switchboard operator.

     

    OTHER:

    q  Order tenant door plaques and directory strips; maintain property signage.

    q  Prepare and distribute tenant move-in packages; order tenant gifts as needed.

    q  Maintain parking/building access card records.

    q  Invoice tenant rebills (meter readings, HVAC, etc.).

    q  Maintain tenant contact, vendor contact list, and insurance information.

    q  Obtain/file Minority Business Enterprise (MBE) documentation

    q  Provide administrative support for capital and tenant improvement projects.

    q  Additional duties or projects as assigned by Property Manager.

     

    REQUIREMENTS:

      Education:

    q  High school diploma or GED equivalent (college courses preferred)

      Experience:

    q  At least 2 to 3 years of clerical, administrative duties (real estate experience is a plus)

      Technical Skills:

    q  Must have intermediate to advanced Word, Excel & Outlook proficiencies

    q  Angus, accounting software such as MRI, Yardi or CTI proficiency preferred

      Personal Skills:

    q  Ability to keep information strictly confidential

    q  Strong desire to succeed in an entrepreneurial environment

    q  Must be able to handle multiple projects, changing priorities and a continually heavy work load

    q  Exceptional oral and written communication skills

    q  Strong customer service orientation

      Physical:

    q  None

      Other:

    q  Communicates by telephone, fax, e-mail, video conferencing, satellite broadcasting and in-person

    q  Uses a computer in conjunction with various software packages the majority of the day

    q  Uses office and audio visual equipment

     

    TEAMWORK APPROACH

     

    A detailed list of position responsibilities has been developed so that expectations are clearly communicated.  However, it is rarely possible to provide a list that will capture all possible projects and assignments.  Team members are expected to assist with additional assignments that may be requested by direct supervisors, and to lend assistance to other members of the team, when appropriate.

     

    Anyone interested may contact me directly.

     

    Erika Toscani, RPA, FMA

    Vice President
    Management Services
    Lic #: NJ 9806127

     

    TRANSWESTERN
    300 Kimball Drive, Fl. 1
    Parsippany, NJ 07054
    Direct: 973.947.9217
    Mobile: 908.358.2499
    Fax: 973.947.9199
    transwestern.com

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  • 11/07/2017 12:58 PM | BOMA New Jersey (Administrator)

    Senior Project Manager – World Trade Center Department

     

    World Trade Center Department is looking for a Senior Project Manager who will be reporting to Program Budget Director. The selected candidate will be responsible for managing and collaborating with various stakeholders on several complex real estate agreements, particularly with our business partners; Durst, Silverstein, and Westfield organizations. The responsibilities will involve in part, implementing various legal and financial agreements, planning and budgeting business matters and other critical initiatives undertaken by the Development Group within the World Trade Center department.

     

    Responsibilities include but are not limited to:

                         Responsible for strategic analysis of revenues and expenses in order to maximize the agency’s financial capital. 

                         Maintain proformas on key Port Authority WTC assets including proformas for 1 WTC, 7 WTC, Tower 4, and Tower 3; provide income, expense, occupancy and related forecasts to the Finance Group for annual budget and quarterly forecasts.  Perform “what if” scenarios using proforma models as requested.

                         Serve as the point person to collaborate with other Port Authority departments such as the Management & Budget, WTC Construction, Law, Real Estate, Engineering Departments and/or the Office of Financial Planning on WTC site stakeholder’s issues in relation to real estate and development transactions. 

                         In conjunction with other Port Authority departments and senior executives, assist in any negotiations with Silverstein Properties (SPI) regarding the Port Authority’s support for WTC Tower 4 and Tower 3 and/or the development of Tower 2.

                         Assist in development of Site 5, which will involve analyzing the highest and best use to the Port Authority, establishing comparable property data, modeling possible scenarios, and negotiating agreements with external parties for a possible net lease or other development structure to be determined.

                         Prepare materials for WTCR initiatives presented at monthly Port Authority Board Meetings, including presentations, Board items, and financial analyses. 

     

    Qualifications:

     

    Candidates must present the following qualifications to be considered eligible for this position:

     

                         Bachelor’s Degree from an accredited college or university in Business Administration, Finance, Real Estate, Economics or other related field. Advanced degree is highly desirable.

                         Minimum of 4 years’ experience as an Asset Manager or analyst pertaining to class-A office properties in Manhattan or other major cities. This should include experience in either commercial real estate, acquisitions, disposition, property leasing and management.

     

    Desired:

     

    Ideal candidates will present the following profile:

     

                         Demonstrated proficiency in real estate financial analysis and thorough knowledge of commercial leases and contracts.

                         Demonstrated proficiency with real estate proforma modeling in Excel and preferably Argus software.

                         Ability to verbally communicate complicated financial agreements to a non-technical audience.

                         Knowledge of real estate principles, financial analysis, and NYC real estate market.

                         Demonstrated knowledge of principles of capital budgeting and financial accounting.

                         Excellent interpersonal and communication skills and the ability to interact effectively with Port Authority staff at all level as well as external clients or business partners.

                         Excellent oral and written presentation skills.

     

    The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.

     

    Christopher Wolff
    Supervisor, Talent Acquisition | Human Resources Department
    The Port Authority of NY & NJ | 4 World Trade Center | New York, NY 10007
    Office | 212-435-2803

    Cell | 347-986-6720
    Email | cwolff@panynj.gov



  • 10/03/2017 10:46 AM | BOMA New Jersey (Administrator)

    DEPARTMENT:  Facility Management

    ROLE:  Facility Manager / Coordinator

    AREA:  Wayne, NJ

    CLIENT:  Getinge

     

    GENERAL SCOPE:

    The Facility Manager/Coordinator is responsible for all day-to-day operations throughout the portfolio, including occupant relations, budgeting, reporting, emergency planning, service delivery and coordination of the scope of work for a multi-market facility portfolio. Manage Colliers staff, either through direct reporting relationships or through subordinates; negotiate and manage vendor relationships; ensure compliance with federal, state and local regulations; and ensure compliance with risk management and safety standards.

    SPECIFIC FUNCTIONS AND RESPONSIBILITIES:

                  Function as primary management interface with client and tenants.

                  Manage and coordinate furniture customer requests.

                  Oversee coordination, implementation, and performance of all vendor and supplier relationships / contracts.

                  Require uniformly high level of service and responsiveness of the Subcontractors for each of the applicable locations.

                  Perform periodic inspections of facilities.

                  Closely track the status of all work orders for location and provide timely communications and weekly reports keeping managers apprised of any issues.

                  Establish, measure, and manage key performance metrics for portfolio operation.

                  Develop and manage processes to ensure all elements of compliance programs are maintained.

                  Promote and foster positive relationships with clients and FM teams.

                  Promote and maintain a safe working environment.

                  Oversee accounting functions; prepare monthly reports to owner including reconciliation of accounts, preparation of budget variance narratives, etc.

                  Create, implement, and control the annual operating budget.

                  Codes and inputs invoices into Colliers invoice processing system.

                  Understand and follow all Colliers policies and procedures.

                  Complete additional duties as assigned.

     

    REQUIRED SKILLS, EDUCATION AND EXPERIENCE

     


                  Bachelor Degree preferred or equivalent job experience.

                  3+ years of real estate property /facility management or related experience, or any similar combination of education and experience.

                  Proficiency with Microsoft Office Suite, experience with property based accounting and computerized maintenance management software desired.

                  Strong organizational skills; detail oriented.

                  Excellent oral and written communication and presentation skills.

                  Ability to work with others well, give and take direction, and to interface with decision makers in a professional manner and maintain confidential information.

                  Strong interpersonal skills.

                  Proven record of excellent internal and external customer service.

                  Ability to handle a variety of work with minimal direction and supervision.

                  A strong team player, service oriented attitude and unwavering positive outlook.

                  Ability to travel, overnight when required.

     

     

    COMPENSATION AND BENEFITS

     


    Competitive compensation and benefits including, but not limited to, a full range of health care benefits, paid time off, and 401K, are available.

     

    Colliers International provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against based on race, color, religion, sex (including pregnancy), or national origin, genetics, disability, veteran status or any other characteristic protected by law.


    Hannah Moore
    Human Resources and Operations Coordinator | Atlanta
    hannah.moore@colliers.com

    Colliers International
    Promenade, Suite 800

    1230 Peachtree Street NE

    Atlanta, GA 30309-3574
    www.colliers.com

    http://www.colliers-international.com/corporatemarketing/image001.jpg

     


  • 03/06/2017 4:49 PM | BOMA New Jersey (Administrator)

    Position/ Job Title:                                  Building Engineer

     

    Position Reports to:                                     Property Manager

     

    Department:                                                  Property Management

     

    Location:                                                         Piscataway, NJ

     

    Keystone develops and invests in commercial properties that inspire and unlock potential to succeed. We believe dynamic buildings attract dynamic people. And when dynamic people work together, companies thrive. There’s a fundamental change in the way people think about work. The spaces we occupy need to reflect that.

     

    If you are interested in a dynamic career with an innovative, thriving enterprise then Keystone is the team you are looking to join.

     

     

    Principal Job Responsibilities:

     

    Oversee and monitor the operation, and make adjustments of all mechanical systems including but not limited to refrigeration, heat exchanger,   HVAC,

    electrical, emergency backup systems and hot water systems; monitors operation, and adjusts, and maintains refrigeration, chilled water, and air conditioning equipment; boilers, and ventilating and hot water   heaters;

    pumps, valves, piping and filters; other mechanical and electrical equipment; record readings and make adjustments where necessary to assure   proper

    operation of equipment. Requires the ability to analyze the operation of various systems, determine the cause of any problems/malfunctions and take corrective action as  required.

     

    Performs preventive maintenance on all base building and critical system equipment which includes but not limited to: assembling all tools, supplies and instruments necessary to complete the job, performing work with a minimum amount disruption, conducting immediate clean-up of work area, completing the preventive task sheet, returning tools to workshop, and unused supplies to store room, reporting any impending supply or material shortages and of any equipment  problems.

     

    Install and repairs plumbing/piping/tubing; wire single and three   phase

    motors; run conduit; pull wiring to machinery, motors, operating parts,   etc.;

    install and rebuild pumps and motors; install and rebuild air compressors;    heat


    exchangers; replace bearings in all types of   motors;

    replace seals on pumps; install and repair piping, valves, filters, hot water systems and associated controls; assist other mechanics and operators with major repairs and maintenance of building and equipment. Installs, repairs, and maintains electrical controls, switching and motor  controls

     

    Maintaining building grounds and tenant suites, which may include tasks such as painting, changing light bulbs, replacing blinds and trash removal

     

    Communicate with management, tenant service representatives, and tenants regarding status of projects and ensure appropriate paperwork is completed

     

    Purchasing appropriate supplies for projects.

     

    Assume other duties and special projects as assigned by property manager.

     

    Skills:

     

    Excellent communication and follow up skills

     

    Ability to work in a fast-paced environment, prioritize, multi-task, think critically, solve problems and be organized.

     

    Ability to repair, perform routine maintenance, and troubleshoot problems on equipment and building systems such as HVAC

     

    Ability to work as part of a team and independently

     

    Ability to distinguish between emergency and non-emergency situations

     

    Requirements:

     

    Five years of relevant building engineer experience

     

    HVAC Certification and Black Seal, Low-Pressure License Strongly Preferred Valid state driver’s license required

    Travel and overtime

     

    Ability to visually inspect machinery and building, to frequently walk up and down stairs for inspections and emergency procedure practice   or

    implementation. Ability to climb ladders up to 40 feet and lift 60 lbs. repeatedly. Ability to detect emergency alarms -  auditory and/or  visual.

    Equipment inspections require getting on hands and knees to reach areas difficult to access.


      Send resumes to:

    Melanie Egan
    Office & Human Resources Manager
    KEYSTONE PROPERTY GROUP
    125 E. Elm Street, Suite 400, Conshohocken, PA  19428
    Direct: 610.980.7006 | Main: 610.980.7000 | Cell: 484.571.1938 | Fax: 610.980.7007

    megan@keystonepropertygroup.com
     | http://www.keystonepropertygroup.com


     

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